Is it Time to Upgrade Your Office? Here’s How to Get an Office Upgrade in 2023

A study by WPI Analytics said that the single most important factor for productivity is your physical environment. I don’t think we need to reiterate that our work habits and needs have changed significantly in recent years, but still, many offices aren’t keeping up with those colossal changes.

Signs That it’s Time to Upgrade Your Office

Here are a few signs that you’re overdue for an office upgrade:

  • You’ve noticed productivity suffering, and you suspect that a drab or outdated office may be to blame
  • You haven’t upgraded your office equipment since before the pandemic
  • You’re wasting time due to technical difficulties
  • An unexpectedly large part of your budget is going to office maintenance and repairs.
  • You have trouble understanding and collaborating with people during hybrid meetings.
  • You’re having difficulty convincing employees to come back to the office.
  • Remote workers are failing to engage in meetings.
  • You are dealing with overcrowding or double-booking.

Perhaps you recognize the value in upgrading your office, but you still don’t know how to get started. Below, we’ve put together our top three tips for upgrading your office in 2023.

Our Top Three Tips to Upgrade Your Office in 2023

Solution #1: Collaboration Rooms for Teams and Zoom Calls

Many companies have some people working remotely or hybrid and other team members present in the office. You’re likely also to have meetings with clients that are either partially or completely remote.

And suppose you’ve been operating hybrid meetings for the last few years. In that case, you’ll know that it’s no exaggeration to say that the difference between a productive, helpful meeting and a frustrating, unproductive one can depend entirely on your technological solutions.

To see all that a hybrid meeting space can be, check out our article about the Q-SYS interactive experience.

“Collaboration equity” is the term used to describe when everyone in the meeting feels heard and respected in a group meeting. If you want to ensure collaboration equity, even among employees or clients who are remote, then a well-planned, well-designed, teched-up meeting room is absolutely imperative.

So what are the elements of the ultimate collaboration room?
  • Excellent acoustics with sound panels on the walls and sound clouds on the ceiling to reduce echo and make all sounds crisper
  • A sound bar under your screen to project sound to everyone in the room.
  • The right microphone for your space (check out our article about how to choose the right microphone)
  • Video walls that allow a clear image of everyone involved in the meeting
  • Automatic room schedulers that map out who has booked the meeting space and that automatically upgrade a digital schedule that everyone can access on their email
  • You might even be able to upgrade your outdoor spaces and take brainstorming sessions outside. Not only is this a healthy and fun way to get some fresh air, but it also allows you to double the size of your office and utilize outdoor spaces that otherwise were perhaps not getting used.

Solution #2: An All-Hands Space

In an all-hands space, you can bring everyone together to discuss company-wide matters– regardless of whether they are physically present or remote. A space like this facilitates learning and collaboration and contributes to a better social atmosphere throughout the whole company.

Some things to include in an optimal all-hands space to promote productivity and a better user experience could be:

  • Video walls
  • Digital signage
  • Interactive video displays
  • Distributed audio
  • A sleek, well-designed space
  • Energy-efficient lighting
  • A minimalistic, state-of-the-art interior

Solution #3: An Executive Office Space / Huddle Room

More and more, we see executive office spaces incorporating a huddle room in a post-pandemic world. This is because many businesses, during uncertain times, would introduce a small, trusted group of people into the executive’s office for brainstorming sessions in a more comfortable area.

To accommodate that change, we recommend upgrading your executive office space to include elements such as sound masking tech to ensure no one can overhear private conversations and a digital whiteboard that allows an infinite canvas for unlimited brainstorming that you can then email out after the meeting.

Contact AV Planners

If you’ve noticed any of these signs, then an office upgrade is in order. Contact AV Planners to get started with a whole new office plan. Flip through our Google reviews to see how many satisfied customers have brought their office into the future with our services.


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