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As business leaders brace for an office downsizing post-COVID-19, this comprehensive office technology relocation checklist can help.
Congratulations on moving to your new office! This is a big step, whether you’re moving locations or, like many businesses, have discovered that you simply need less space than you did pre-pandemic.
While this can be an exciting transition, we know it comes with some challenges. Moving sensitive equipment to a new location and ensuring that everything is set up and ready to go from day one in your new office is complicated. That’s why we’ve created this audiovisual (AV) technology infrastructure checklist.
If your AV and other office tech are integral to your day-to-day operations, keep reading to learn what you need to know to minimize disruptions and make the transition to a new office go more smoothly.
In a recent poll, 79% of business leaders said they believe offices won’t reach the same occupation level as before the pandemic. More than ever, video conferencing and remote working will change how offices are set up.
If you’re going to move your office, the process should begin with a good plan.
Creating a comprehensive office relocation project plan is the first step in our new office technology infrastructure checklist.
Also, consider the volume of your move. If your firm is small, you may find the transition is manageable on your own. However, suppose you’re moving to a larger facility. In that case, the planning stage is the time to consider working with an outside AV consulting firm, especially when moving sensitive AV equipment you need to get up and running quickly in your new location.
An experienced AV consultant can play an integral part before, during, and once you've moved into your new space. This includes meeting with all of the trades involved in the move: general contractors, architects, interior decorators, and of course you and your IT team.
Now, figure out what you’re working with.
You know your firm’s AV system inside-out. It’s easy to overlook the scope of work involved in inventorying your company’s audiovisual system. Experienced AV consultants can take this labor-intensive task off your hands so you can stay focused on the big picture.
Evaluating your new setup is one of the most essential things on our new office audiovisual infrastructure checklist.
With so many things to evaluate, it’s easy to miss something. An expert AV consulting firm can perform a standardized testing procedure at your new office location to ensure nothing goes unchecked.
This step is a big timesaver. Rather than moving everything and figuring out what you need on the fly, use your audit to determine what’s salvageable and what you need for the new office.
Don’t rely on guesswork to determine your new AV equipment needs. A professional AV consulting firm will perform a detailed assessment of your needs to ensure you allocate your company’s AV spend flawlessly.
It can prove overwhelming sorting through new AV tech. Most likely, you already have your hands full ensuring everything is working as needed. An experienced AV consultant knows how to pair your firm’s needs with current technology.
Providing functionality and aesthetics are important considerations if you’re relocating your company’s headquarters. AV Planners can assist you in achieving these objectives.
We can improve the acoustical elements in the rooms for privacy and noise reduction to optimize your meetings.
In addition, we’re industry-leading AV specialists. We can assist you in maintaining best-in-class communications once you’ve moved into your new location.
We hope our new office audiovisual infrastructure checklist helps you make a smooth transition to your new space. Transferring your AV equipment to perform as expected at a new location takes planning and cooperation.
AV Planners is here to relieve you of the stress and risk involved in moving your tech. We’ll take care of every element of the relocation so you can concentrate on settling into your new workplace.
Looking for help in making your transition to the new office seamless? Please feel free to contact AV Planners to learn more about our services. Also, follow AV Planners on Facebook, LinkedIn, Twitter, and Instagram for the latest updates.