How Do You Envision Your Meetings In the Modern Workplace

This blog is the first of a series of blogs focused on the future of workplace technology. 

Many employees are returning to work, and some are opting to remain remote. This poses the challenge of maintaining seamlessness and productivity between employees regardless of where they are. With this new hybrid dynamic, it is vital to make sure meeting attendees can engage and participate fully no matter where they are located. Remote employees should be able to hear and speak clearly and engage with other attendees seamlessly. 
We are breaking down a few key components to provide a seamless hybrid experience that promotes collaboration and productivity: 

  • Voice lift technology is a system that works to amplify meeting sound for all attendees. It makes it easier to comprehend those speaking by boosting the volume by only a few decibels. Voice lift technology requires little set up after it is installed, so speakers don’t have to worry about turning on a system or locating any particular microphone. Whether you’re in a meeting space in person or tuning in remotely, voice lift technology is beneficial for everyone involved. 
  • Room scheduling tools make hybrid meetings easier for everyone. For those who may only come into the office once or twice a week, room scheduling tools allow you to efficiently schedule meetings for the days you are present. These tools make it easy for you to see when and where meeting spaces are available. 
  • Network security is one of two key components holding your hybrid meeting systems together. Network security is integral to protecting your data and deterring any virtual theft or hacking. Enabling encryption, increasing firewall security and updating your router are three places to start when it comes to strengthening your security. 
  • Routine maintenance goes hand-in-hand with network security. When your technology is not fully updated with the latest software, it is more susceptible to data leaks and other threats. Also, if your AV system is down and you’re unable to fix it, it could cost your business time and money. In the worst-case scenario, systems that have operated without service for too long may need to be completely replaced. 

When used in tandem, all of these technologies can curate efficient hybrid meeting spaces by being flexible and user-friendly. Utilizing new meeting technology is also an incentive for more employees to come into the office for the chance to utilize it and reap its benefits. It is more important now than ever to bridge the gap between remote and in-person workers, and these tools are the best way to start increasing collaboration and efficiency.

We will dive more in-depth into these technologies that make meetings in a post-pandemic work environment successful throughout the next few blogs. AV Planners can help you adjust to the growing AV needs of businesses and utilize technology that will maximize productivity and collaboration among employees. Contact AV Planners to learn more about our services. Keep up with the latest news from AV Planners on Facebook, LinkedIn, Twitter and Instagram.

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