Western Association of Schools and Colleges

The Western Association of Schools and Colleges (WASC) is an organization providing accreditation to public and private universities, colleges, and secondary and elementary schools.

Bidding Process

After WASC contacted three audiovisual contractors to design, engineer, and install their AV system, they awarded the contract to AV Planners.

AV Planners was able to engineer and design an AV system for their boardroom but also run low voltage data cabling throughout their space and offer a security system that included access control and surveillance.

The main engineer and the Project Manager would be available during every project stage. AVP provided proposals via a web browser, making it easy for WASC to select different options and see updated costs in real time during the decision-making process.

Data Cabling

AVP presented pricing options for the data cabling using 5e/6. With full transparency, the client was able to decide which cabling solution would save them on any added costs without sacrificing reliability.

The main IT rack was going to be in an exposed area in the break room, so AVP proposed a clean, wall-mounted rack that would reside behind a plexiglass door. The rack can also swing from the back to have rear access for easy servicing.

AV Boardroom

WASC wanted to be able to present wirelessly and conduct video calls via Zoom. AVP recommended a Zoom Room solution that would meet all of their needs in a large conference space.

AVP recommended the Shure MXA910 ceiling microphones, QSC ceiling speakers, and Shure's software-based Audio DSP with noise reduction capability. The Zoom Room solution includes using the Zoom client application for video calling and content sharing and the Zoom Room’s software for managing the meeting.

AV Exec Office

AVP recommended a Neat Bar Zoom Room system that works great in a huddle space environment.

With Neat's Video Symmetry and Zoom Rooms Smart Gallery feature, every person in the huddle room has their own square on the Zoom Call allowing for collaboration equity.

Security/Access Control

Security and access control are essential for the proper functioning of any organization.

In particular, WASC needed a system that allows employees to come and go as they please while providing a secure way for visitors to enter the building.

AVP recommended an IP Intercom system by 2N that would allow employees to greet visitors and let them in using a touch directory or DTMF code with the use of their cell phones. The system would also provide a video pop-up application on employees' computers and phone calls, allowing them to see and talk with visitors. This would provide a secure and convenient way for employees and visitors to access the building.