Boardrooms
Prioritize readable presentations, spreadsheets and shared documents. Review camera placement, microphone coverage and how people switch between meetings and local presentations.
AV Planning Guides & Tools
Plan a video wall around the way you use your space.
Start with what people need to see, where they will sit, and how the room will be used. Explore your options with our short planner, then learn what matters before choosing a display.
Explore your options
Your video wall starting point
Answer three questions for preliminary guidance. You do not need equipment specifications to get started.
These distance ranges help organize your planning. They are not pixel-pitch recommendations. Final design depends on screen dimensions, resolution, content, room conditions and an installation review.Do you need LED, LCD or a single large display?
The right solution starts with the viewing task. A larger screen is useful only if everyone can comfortably see the content they need.
| Display option | When to consider it | What to review |
|---|---|---|
| Direct-view LED wall | A large, continuous image for a lobby, boardroom or presentation space. | Pixel pitch, total resolution, brightness, service access, mounting, power and heat. |
| LCD video wall | A tiled display arrangement where panel boundaries are acceptable. | Bezel placement, readable text, panel alignment, calibration and replacement access. |
| Single large-format display | A room where one screen can provide the image size and readability you need. | Sightlines, text size, delivery access, mounting and integration with the room system. |
Viewing distance and pixel pitch
Pixel pitch is the distance between the centers of neighboring LED pixels. A smaller pitch places pixels closer together and can support a more detailed image at closer viewing distances. It is one part of the decision, alongside the wall's total resolution and physical size.
Start by measuring the distance from the proposed screen to the nearest viewer. Then check the farthest seat: a wall can look smooth up close while still making spreadsheet text too small to read from the back of the room. Test representative content at the intended image size before choosing equipment.
Match the display to the space and the content
Lobbies
Consider daylight, reflections, changing viewing distances and the shape of the wall. Plan who will create, schedule and update the content after installation.
Training & all-hands rooms
Check sightlines from every seating area, especially the back rows. Plan for presenters, remote participants and any need to show several sources at once.
For video meetings, the display is only one part of the system. Camera position, audio quality, controls and the meeting platform all affect the experience. For branding and video, confirm the content's aspect ratio so images are not unexpectedly cropped or stretched.
What needs to be planned before installation?
- Wall and access: confirm the mounting surface, structural requirements, delivery route and access for service.
- Power and environment: review electrical capacity, ventilation, heat, daylight and operating hours.
- Signal and control: plan source connections, processing, network needs, audio and everyday controls.
- Project coordination: identify building requirements, work hours, other trades and installation downtime.
- Ongoing costs: include installation, content management, training, service coverage and any recommended spare components in the project discussion.
Plan for the people who will use it
A successful installation includes a clear handoff. Your team should know how to turn the system on, select content, join a meeting and get help.
AV Planners can discuss training and a service plan suited to your environment. Support starts with reviewing the issue and attempting remote resolution when appropriate. Onsite support addresses physical equipment, cabling, power and issues that need hands-on attention. Preventive maintenance can include quarterly or annual system checks, depending on the agreement.
Explore AV support and service plans →Common video wall planning questions
How do I know what size video wall I need?
Start with the room dimensions, seating layout and smallest content people need to read. Wall size should support those viewing needs while fitting the available surface and installation requirements.
Does a smaller pixel pitch always mean a better choice?
A smaller pitch can improve detail at close distances, but the benefit depends on content, screen size and viewing distance. Compare suitable options using your own content before deciding.
Can a video wall work with Teams or Zoom?
A video wall can be part of a Teams or Zoom room. The complete design must also address supported room equipment, cameras, microphones, speakers, processing and controls.
Can we show more than one source at a time?
Yes, with suitable processing and system design. Decide which sources need to appear together and how users should select layouts before equipment is specified.
Will we need a site survey before receiving a quote?
Initial information and photos may support a preliminary discussion or estimate. A site survey may be needed to confirm mounting, access, power, cabling and final installation requirements.
What should we send AV Planners to get started?
If available, share photos of the space, approximate wall dimensions, seating distances and examples of your content. You can also start with a conversation if those details are not ready.
Explore manufacturer resources
These resources provide additional education and product information. They can help you prepare questions for a system design discussion.
Planar
Explore display options and the factors used to narrow LED wall choices.
Planar LED video wall selector →ROE Visual
Learn more about LED technology, content and practical considerations.
ROE Visual knowledge & support →AV Planners
See how planning connects to design, installation, training and support.
Commercial video wall services →Let’s Discuss Your Space
Our team can review your requirements and help you determine the next steps. AV Planners provides commercial AV design, installation, training and ongoing support.
Let’s Discuss Your SpacePrefer to call? 213-493-6473