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Globalization, digital transformation, and an influx of remote workers have all contributed to the spectacular rise of the video-conferencing system. Consider the following recent statistics:
Your organization faces some strategic choices when it comes to video conferencing such as which system is the best tool, which features you need, and how you can make the most of the features they each offer. First, let’s talk about what a video-conferencing system should provide.
The features that make a great video-conferencing system can be broken down into five facets:
It is essential that a video-conferencing system delivers high-quality, reliable video and audio. The quality of audio/video should be matched by dependable connectivity. After all, great picture and sound mean nothing if calls have poor connections or drop constantly.
The UI of a great video-conferencing system should be simple to use. Much time can be wasted training staff or waiting for attendees to figure out features that are hard to find or hard to use.
Your organization’s video-conferencing system should not limit your meeting attendance to members of your organization. While providing tight security and privacy, it should allow you to invite non-members for collaboration.
The available tools of a video-conferencing system should promote collaboration and improve the quality of presentations and meetings. Features like screen-sharing, recording, rooms for collaboration, whiteboards and other presentation tools, and in-meeting communication options should not only be standard, they should be dynamic and easy for all to use.
Good video-conferencing and collaboration systems should not break the bank. While full access usually requires purchasing a professional or enterprise license, the benefits to your organization should far outweigh the cost.
Now, let’s measure two of the most popular video-conferencing systems against these criteria and against each other.
PCMag said that Zoom hosted more than 200 million users daily in 2020. What are the advantages and disadvantages of Zoom’s video-conferencing system.
MIcrosoft Teams is quickly catching up with Zoom in terms of popularity. Some of its advantages are very attractive to businesses worldwide.
As a recap, if you’re looking for ease of use and external collaboration, Zoom may be right for you. On the other hand, if you’re looking to integrate the functionality of MIcrosoft products and want enhanced security and privacy for your internal collaborations, Teams may be right for you.
The needs of your organization may be unique, but there is a video-conferencing system that’s right for you. AV Planners is committed to helping you find what works for your organization so you can make the most of your video conferences. Our professional staff will help ensure you have the acoustical design, mics, and speaker control system—either Crestron or QSC—you need. Contact us so that you can meet with one of our sales engineers and start customizing your AV system. Keep up with the latest news from AV Planners on Facebook, LinkedIn, Twitter and Instagram.